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Administrative Assistant

Company

(ILO) International Labour Organization   

type

Non-goverment Organization

Function

NGO/Charity/Social Services

employees

Location

Phnom Penh

Level

Entry Level

Term

Full Time

Year of Exp.

3

Function

Administration

Hiring

Industry

NGO/Charity/Social Services

Salary

Negotiable

Qualification

Bachelor Degree

Sex

Male/Female

Language

English-- Good   

Age

~

Location

Phnom Penh;

Publish Date

Jan-04-2018

Closing Date

Jan-17-2018

Job Description

  Post title: Administrative Assistant (Job #2018-001)
Project title: Better Factories Cambodia
Post level: GS-4 (Approximately US$ 790 net per month)
Contract type: Fixed‐term Contract
Duration of contract: One year contract with possible extension.
Duty station: Phnom Penh, Cambodia.

SUMMARY OF KEY DUTIES
Under the overall guidance of the project Chief Technical Advisor and under the direct supervision of Finance
and Administrative Manager, this position holds key responsibility to support the finance and administration
unit in delivering general administrative, procurements, and property management support to the project.

General duties
- Assist in procurement process. For examples, seeking information from suppliers, negotiating prices, drawing up procurement orders/contracts, ensuring delivery of products and checking accuracy of invoices.
- Maintain contact with the contractors (landlord, suppliers, and service companies) to ensure logistic services.
- Coordinate with suppliers on office maintenance and repair.
- Keep track of all office contractual status and notify supervisor on any renewal of contracts, when required.
- Maintain, update and transmit inventory records of non-expendable equipment.
- Make travel arrangements, hotel reservations and prepare related administrative forms.
- Keep records of private/local/international calls and follow-up on the reimbursement of private calls.
- Handle records of postal mail services.
- Draft routine correspondence on administrative matters including drafting lease contracts with the project suppliers or external collaboration contracts with service providers.
- Assist staff members by processing requests for visas, passports, identity cards, name cards, and other necessary administrative documents.
- Assist in the preparation and organization for various events, i.e. meetings, seminars and workshops.
- Ensure the best services of the project manual trades (i.e. cleaners, messengers, guards, housekeepers, and drivers).
- Perform other duties as assigned by the supervisor

Job Requirements

  EDUCATION AND EXPERIENCE
- Completion of secondary school education, supplemented by technical skill and/or university level course in related fields.
- At least three years of general clerical work experience, preferably with an international agency.

COMPETENCIES
- Excellent communications skills, both oral and written;
- Proven ability to use word processing software (Microsoft Word, Excel, and PowerPoint), and email.
- Knowledge of office administrative procedures, procurement and clerical practices.
- Knowledge of in-house procedures for the preparation of documents and administrative forms.
- Ability to reply in an appropriate manner to work related inquiries.
- Ability to organize own work.
- Ability to evaluate correspondence and inquiries for best course of action.
- Ability to work in a team.

All applicants must attach their up to date CV and 1 page statement addressing their claims to each of the competencies listed in the job description. Applicants who fail to submit the competency statement will not be
considered for shortlisted.

The ILO is an equal opportunity employer. Women and persons with disabilities are particularly encouraged to apply. Only short listed applicants will be contacted. Applications should send their application with Job #2018- 001 to bfcjobs@ilo.org or to Better Factories Cambodia Office at # 9 Street 322, Boeung Keng Kang 1, Phnom Penh. www.betterfactories.org, closing date for application is 17 January 2018, 17:00

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Contact Information

Contact Person

International Labour Organizat

Phone

023 212 903

Email

bfcjobs@ilo.org

Website

https://betterwork.org/about-us/employment/

Address

Cambodia Office at # 9 Street 322, Boeung Keng Kang 1, Phnom Penh.

Company Profile

Better Factories Cambodia (BFC) is a programme of the International Labour Organization that works to improve
garment and footwear factory conditions and advance workers’ welfare.

The focus is on scalable and sustainable solutions which build cooperation between government, employers’ and
workers’ organizations, and international buyers.

The program has three components:
1) Enterprise assessments on (a) the principles of the ILO Declaration core international labor standards and Cambodian labor law, and (b) quality and productivity;
2) Enterprise advisory and training services designed to support practical improvements; and
3) Stakeholder engagement and sustainability.

For more information about the project see www.betterfactories.org

Service hot line :

023 969 088 / 023 47 99099 / 023 47 99088

Operating Hours : Mon-Fri (8:00 am to 5:00 pm)

Email : jobs@camhr.com.kh

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