How to Write an Email Asking for an Internship

Making a good first impression is key with any employment opportunity. This guide will walk you through asking

for an internship via email as well as provide sample text.

** Writing Your Own Email

1.      Address the employer formally. Avoid being casual when referring to the employer that is offering

the internship. Begin the letter with "Dear Dr. /Mr. /Ms. /Mrs. Smith" depending on the contact person's name,

title, and gender.

    - You should address the email to a specific person whenever possible. However, if you don't

know the specific person that is reviewing internship emails, you can type something like “Dear Sir or Madam.”

2.      Introduce yourself with a few pertinent details. Get this in now before the person reading moves

on to something else; employment requests are usually skimmed rather quickly.

3.      Bring up a mutual contact if possible. You won’t always have a mutual friend you can mention in

the letter, but if it’s a position you want badly, it might be worth finding one. This doesn’t have to take oodles of

your time. Assuming you’re a college student, you should start by reading over your professors’ / TAs’ resumes

and CVs, which are almost always available on the school website. If you find someone who has a connection to

the company, set up an appointment with them.

4.      Briefly mention something you admire about the company. The most effective way to do this is to

bring up something that you know/suspect the organization prides itself on.

5.      Discuss your qualifications and experienxe - and how they overlap with the company's goals. 

The focus of the letter should be about what you can contribute, not what you want to get out of the deal, so make

sure this part shines. Talk about your academic qualifications and any previous job experience that relates to the

internship you're seeking, but keep it brief or you may lose your reader’s interest.

6.      Mention that you will follow up on the application. Discuss when and how you will contact the

employer to follow up on the status of the position.

7.      Close the letter. Include your name, email address and phone number(s).

Thank you very much for your time.




[Phone number] 

8.      Don’t attach your resume to an unsolicited internship email. Unless the company is actively

seeking interns, they may not want to open your attached copy, especially if they have a workplace policy about

attachments. Otherwise, attach your email as a PDF (as opposed to a Word document, where the formatting may

be lost/altered when opened on a different system).


9.      Send the letter from a professional-sounding email address. Using an address that is simply a

variation on your name may be best for sending internship cover letters. Avoid nicknames, inside jokes, overly-

complicated addresses, or anything that looks spammy.

10.      Follow up as promised. If you haven’t already heard back from the organization, email them again –

or, preferably, call them.

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